Zoom Whiteboard and Caption (Dec 2025)

Time

Topic

Activities

15:00-15:05

Welcome & Introduction

• Brief overview of workshop objectives

15:05-15:15

Zoom Whiteboard Introduction

• Overview of Whiteboard capabilities
• Enabling Whiteboard in Zoom settings
• Accessing Whiteboard during meetings
• Interactive: Participants enable Whiteboard in their settings

15:15-15:25

Whiteboard Management

• Creating, saving, and sharing whiteboards
• Managing permissions and collaboration settings
• Interactive: Participants create a new whiteboard and adjust settings

15:25-15:35

Getting Started with Whiteboard

• Basic tools: drawing, text, shapes, sticky notes
• Navigation and zoom functions
• Templates and their educational applications

15:35-15:40

AI Features in Whiteboard

• Using Prompts to generate mind maps/ sticky notes' idea generation

15:40-15:45

Caption Setup

• Enabling automated captions in Zoom settings
• Caption appearance customization
• Interactive: Participants enable captions in their settings

15:45-15:50

Translated Captions

• Setting up language translation for captions
• Available languages
• Use cases for hearing impaired students
• Interactive: Participants select translation languages and test

15:50-15:55

Transcript Management

• Viewing live transcripts during meetings
• Saving and accessing meeting transcripts
• Editing and sharing transcripts
• Interactive: Practice saving a transcript sample

15:55-16:00

Q&A and Workshop Conclusion

• Address remaining questions
• Share additional resources